Using Allotments

If you agents are allowed to access and book your accommodation, it is important to control how room stock is made available across different booking channels. Using allotments, rooms can be reserved exclusively for direct channels, or allocated so that specific rooms are available only to a particular agent.

Navigate to Booking Channels → Allotments
Select the desired room type at the top of the screen.

Showing September: The Example Management Group has allotted 2 rooms to direct booking and 1 room to Test Agent Jones. There is a direct booking 1st – 9th which has been taken from the rooms allotted to direct bookings.

Example Scenario

Let’s take a look at the detailed list for September. The Example Management Group has been allocated two rooms for direct bookings, while Test Agent Jones has been allocated one room. The Example Management Group has made a direct booking from the 2nd to the 8th, resulting in one of the two allocated rooms being used for this reservation.

To delete an Allotment, click the icon next to the allotment.
This will not affect any existing bookings.
To add or edit allotments, click Change Agent Allotments:
Select the Recipient of the allotment, choose the start and end dates for the period, and select the number of rooms to be allocated.

Clicking <strong>Save</strong> would change the Example Management Group’s allotment to 1 unit for the dates 15th – 30th September. Allotment for 1st – 14th would remain unchanged.

Example: Allotment Changes

For example, when the settings shown in the above screenshot are applied, the room allocation for the Example Management Group is updated to one room for the period from 15th to 30th September. The existing allocation for the period from 1st to 14th September remains unchanged at two rooms, as it has already been defined.

Update the required fields and Save.
Saving will merge with existing values. Overlapping dates will be updated to the new Quantity value.

Changing allotments will not effect any existing bookings.