Maintain Instructors

Maintaining availability, pay rates and status of instructors

If you make use of Instructor Availability Management then it's important to maintain correct availability. For example you need to reduce numbers if an instructor is injured and will no longer be part of the team.

Availability

As described earlier, to manage instructor numbers:

• Navigate to Product Setup → Instructor Availability Management

• Select your criteria from the drop down and click Show

• Click on the Instructor Stock By Category tab

Change of Pay Rate

If the rate of pay changes for an instructor, i.e. an instructor is promoted:

1. Navigate to Product Setup → Instructor Contract Management

2. Select your ski school from the Vendor drop down menu

3. Editthe existing contract and set the End Date to the last day of the previous pay rate

4. Create a new contract with the Start Date from the first day of the new pay rate

Employment Status

If an instructor can no longer work then they should be set as Inactive:

1. Navigate to Product Setup → Product Details
2. Click on the Resources tab

3. Click Edit next to the instructor

4. Click on the Status drop down menu and set as Inactive

5. Click Save

Keep Contracts!

Instructor contracts are needed for the system to calculate pay and reports such as instructor pay as a percentage of lesson revenue. If you wish to access historical information about pay, be sure to keep your contracts in place.

By default, contracts are hidden for instructors who are inactive. So when managing contracts the system limits on-screen information to what is relevant for your current team.

In short, feel free to set the End Date of a contract and to set an instructor as inactive but please consider implications before deleting instructor contracts.