Instructor Setup

Instructor registration and contract management, as well as instructor login setups

Instructor Registration and Contract Management

Add Instructor

Menu → Product Settings → Product Details → “Resources” tab

This page is used to set up/manage basic instructor information.

1. ID: ID used in an external HR system, etc. (can be left blank)

2. Name: Instructor's name

3. Email: To to send messages from RoomBoss to instructors

4. Other ID: Instructor's RFID (can be left blank)

5. Status: Active / Inactive (Inactive if the instructor retired)

Add Instructor Contract

Menu → SSMS Setup → Instructor Contract Management

On this page, you can set up the following settings

• Term of Contract

• Default Category: This will be used when setting up inventories

• Level-Code

• Ski/Snowboard/Telemark Level

• Hourly Rate

  • Non Lesson Rate

  • Lesson Rate

  • Request Lesson Rate

  • Custom 1 Rate 1-5

  • Bonus Rate

• Tag: It is used as a filter to quickly find the right instructor for a guest with specific needs.

How to Setup Instructor Contract Management

1. Select the school vendor and click Next

2. Active instructors added from the "Resource" will be shown

3. Contract Setup

   • To create a new contract, click the Create button at the bottom of the screen

   • To edit an existing contract, click the edit icon on the left

   • To create a new contract based on an existing contract, click the copy icon

4. Enter the instructor's details

5. Click Save

Example

How to Set Custom Rates

Menu → SSMS Setup → Instructor Contract Management → “Custom Rate” tab

You can use this page to customize rate names, manage instructor pay rate and other rate conditions.

How to Setup Instructor Contract Tags

Menu → SSMS Setup → Instructor Contract Tags

1. Click on the + icon in the lower right corner of the screen

2. Enter the tag name

3. Select a color

4. Click Save

Edit an existing button:

1. Click on the edit icon on the right

2. Edit the tag

3. Change the status Active/Inactive

4. Click Save

Instructor Login Setup

SSMS has a portal for instructors.

Instructors can log in to view their latest schedule, lessons, and salary.

When an instructor is registered in the system, login information is automatically generated. When you share the login information with each instructor, the instructor is able to log in.

Menu → SSMS Setup → Instructor Logins

• Name: Instructor's name

• ID: ID for instructors to log in (this cannot be changed)

• Password: Change password change/ Send reset link

• Create: Date login information was generated

• Last Login: Instructor's last login date

• Number of Logins: Number of times the instructor has logged in

A password reset link will be sent to the email you registered in the "Resources".

Instructors can login from the link below.

https://appt.roomboss.com/login.jsf

Limit How Many Days in Advance Instructors Can View the Schedule

It is possible to control how many days in advance the instructors can view the information from their own Instruct Logins.

Only the users with the Super Admin role can manage this setting.

Menu → Accounts → Edit Account Details

1. At the bottom of the page, click “Edit Account” and enter the password

2. Edit the field in Instructor section

3. Click Save at the bottom of page