Schedule Activity Types

The RoomBoss SSMS allows you to schedule instructors to a variety of activities(both teaching and non-teaching).

There are a number of options on how to use the schedule which will be discussed during setup. However the generally recommended approach is to:

1. Add activities to instructor schedules for upcoming week(s)
2. Assign lessons to instructors scheduled to activities that match the lesson type for upcoming lessons.

The benefits of this approach:

• Lets instructors know in advance when they will be working, and what work they will be doing.
• Allows you to ensure you have enough instructors working to cater to bookings made.
• Helps in the lesson allocation process, especially for larger ski school.

Activity Settings

It is possible to add activity types for lesson and non lesson scheduling, these are color coded to make them easier to find.

1. Navigate to SSMS Setup → Activity Setup
2. For editing, click the edit button on the right side of each activity. To add a new one, click the “+” button at the bottom right of the screen.

• When adding a new activity, be sure to set the Pay Level.
• Set Category / Start Time / End Time as necessary.

4. Click Save.

Adding Activity Types

To manage activities:

Navigate to Schedule → Schedule → Show / Refresh → Manage Activities & Add to Schedule

Following the generally recommended approach:

• One activity is added for each lesson category.
• Activities can also have default start and end times which can be used to aid scheduling.
• Private lesson categories have Pay Level as No Pay.
  • Instructor pay will be calculated when a private lesson is allocated to the instructor.
• Group lesson categories have Pay Level as Lesson Rate.
  • The system works in this way as commonly there is no allocation of group lessons to instructors. (This is not known in advance and often done at line up.)

More information on adding activities to instructor schedules is presented in the following section on Operation Processes.