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Price Component Profiles

Price components can be used to separate total booking values into amounts for items such as Sales Tax, local accommodation taxes and service charges.

Please note, it is your responsibility to seek independent advice to ensure your tax requirements are met and that using values displayed in RoomBoss is appropriate for your specific circumstances.

Breaking out prices is done by setting up a Component Profile and associating this with products for a given date range.

At present RoomBoss supports profiles which breakout:

  1. Sales Tax (%)

  2. Sales Tax (%) and a taxable service charge (%)

  3. Sales Tax 10% and Kutchan Bed tax

  4. Sales Tax (%) and an amount derived from option A on the product.

  5. Sales Tax 10% and Niseko Town Bed tax

Components can be broken out:

  • On Invoices and receipts

  • On the Excel custom bookings report

  • On the Kutchan Bed tax page (if appropriate)

  • In trust accounting

Once setup price components can the be used to manage agent commission-ability of elements which make up the price. So for example it is possible to setup so that agent commissions are calculated on the booking value excluding local bed tax.

Rates and booking amounts in RoomBoss are considered to be inclusive of all taxes.

Why is it done this way?

RoomBoss receives bookings from other systems such as OTAs like booking.com and Expedia, we typically receive a single value inclusive of tax for each booking.

By considering all values as inclusive of tax we can allow users to manage all price breakdowns with a single set of rules.

To Setup Component Profiles:

Navigate >> Product Setup >> Component Profiles

On the Component Profile tab:

To set up a Sales Tax profile:

  1. Choose Sales Tax

  2. Enter profile name

  3. Enter tax %

  4. Optionally enter a Non Bed Taxable Per Person Per Night Consumption Taxable Exclusion (this would typically represent Breakfast and should be zero if no not required).

  5. Optionally enter a Non Bed Taxable Per Person Per Night Non-Consumption Taxable Exclusion (this would typically represent an Onsen or similar tax and should be zero if not required).

  6. Optionally enter a Non Bed Taxable Per Night Consumption Taxable Exclusion (this would typically represent a nightly service charge and should be zero if not required).

  7. Optionally enter a Non Bed Taxable Per Night Non-Consumption Taxable Exclusion (this would typically represent a nightly Onsen or similar tax and should be zero if not required).

  8. Use the checkboxes to indicate which components are commissionable to agents.

  9. Click Save

To set up a Sales Tax and Taxable Service Charge profile:

  1. Choose Sales Tax and Taxable Service Charge

  2. Enter profile name

  3. Enter sales tax %

  4. Enter service charge %

  5. Use the checkboxes to indicate which components are commissionable to agents.

  6. Click Save

To set up a Kutchan Bed Tax profile:

  1. Choose Kutchan Tax

  2. Enter profile name

  3. Optionally enter a Non Bed Taxable Per Person Per Night Consumption Taxable Exclusion (this would typically represent Breakfast and should be zero if no not required).

  4. Optionally enter a Non Bed Taxable Per Person Per Night Non-Consumption Taxable Exclusion (this would typically represent an Onsen or similar tax and should be zero if not required).

  5. Optionally enter a Non Bed Taxable Per Night Consumption Taxable Exclusion (this would typically represent a nightly service charge and should be zero if not required).

  6. Optionally enter a Non Bed Taxable Per Night Non-Consumption Taxable Exclusion (this would typically represent a nightly Onsen or similar tax and should be zero if not required).

  7. Optionally enter a Non Bed Taxable Percentage Consumption Taxable Exclusion (this would typically represent a nightly Onsen or similar tax and should be zero if not required).

  8. Optionally exclude Onsen Tax amount from the Bed Tax and Sales Tax calculations. Onsen Tax is calculated at 150 per adult for stays less than 7 nights and 70 yen per night for longer stays. If account is not set up to record guest types total number of guests will be used rather than adults.

  9. Use the checkboxes to indicate which components are commissionable to agents.

  10. Click Save

For more on the Kutchan bed tax please see Kutchan Bed Tax Calculation and Reporting FAQ

To set up an Other Tax profile:

  1. Choose Other Tax

  2. Enter profile name

  3. Indicate if the calculation should be based on the number of guest in the booking or Option A of the product setup.

  4. Set the amount per person per night.

  5. Enter sales tax %

  6. Use the checkboxes to indicate which components are commissionable to agents.

  7. Click Save

To set up a Niseko Town Tax profile:

  1. Choose Niseko Town Tax

  2. Enter profile name

  3. Optionally enter a Non Bed Taxable Per Person Per Night Consumption Taxable Exclusion (this would typically represent Breakfast and should be zero if no not required).

  4. Optionally enter a Non Bed Taxable Per Person Per Night Non-Consumption Taxable Exclusion (this would typically represent an Onsen or similar tax and should be zero if not required).

  5. Optionally enter a Non Bed Taxable Per Night Consumption Taxable Exclusion (this would typically represent a nightly service charge and should be zero if not required).

  6. Optionally enter a Non Bed Taxable Per Night Non-Consumption Taxable Exclusion (this would typically represent a nightly Onsen or similar tax and should be zero if not required).

  7. Optionally exclude Onsen Tax amount from the Bed Tax and Sales Tax calculations. Onsen Tax is calculated at 150 per adult for stays less than 7 nights and 70 yen per night for longer stays. If account is not set up to record guest types total number of guests will be used rather than adults.

  8. Use the checkboxes to indicate which components are commissionable to agents.

  9. Click Save

Please note that, as the Niseko Town tax is banded there are booking values where no tax value can be calculated.

If this is the case a warning icon will be displayed on the booking and will need to resolve this by manually changing the value of the booking.

To Map Profiles to Products:

On the Component Profile Product Mapping tab:

  1. Choose a date range

  2. Choose one or more products

  3. Choose the profile you wish to apply

  4. Click Save

As well as your own products it is possible to setup a profile for all 3rd party products, this profile will be applied to all 3rd party products that you onsell.

The selected profile will be applied to all bookings for products which end in the date range selected.

You must have Price Components Admin permission to setup and map component profiles.

Where are components broken out?

Bookings for each product with a component profile applied will display the components:

On Invoices eg:

  • Item one on invoice above shows an accommodation booking with Kutchan bed tax applied

  • Item two on invoice above shows a service booking with sales tax 10% and service charge 5% applied

  • Item three on invoice above shows a service booking with sales tax 10% applied

On the custom Excel bookings report.

On the Kutchan bed tax report (Kutchan tax profiles only) Navigate >> Reports >> Kutchan Tax Report

  • This page includes a download for tax filing

Tax values can also be accessed in trust accounting for owner reporting.

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