Allocate Lessons to Instructors

The two methods of allocating lessons to instructors

Private lessons need to be allocated to an instructor. Group lessons do not need to be allocated (and prior to the lesson it's probably not clear who the instructor will be) but you may allocate them.

Lessons can be allocated individually on the Edit A Booking page, or multiple lessons can be managed on the Schedule+ page.

Edit A Booking Page

Locate and open the booking, on the Edit A Booking page, scroll down to the Allocation section and click Edit.

There are two choices for listing instructors to select for the lesson:

1. Allocate Now : This will give you a list of instructors who are not already allocated to a lesson.

2. Allocate Now - Show All : This will not limit your selection, and all instructors will be shown.

For multi-day lessons, an instructor is selected for each day of the lesson.

For private lessons, choosing a pay rate here will result in the chosen pay rate being paid to the instructor.

Clicking the Show Allocation Table link will bring up a view of your instructors over the date(s) of the lesson. You can filter down to instructors scheduled for a particular activity to assist in identifying candidates for the lesson.

Schedule+

To allocate lessons with the Schedule+ page:

1. Select your Ski School from the drop down menu

2. Select the dates and number of days.

3. Click the Next button (this button will change to Reload)

4. Click the Show button

5. Select Allocate Lessons under What You Want To Do

6. Optionally you can apply filters to reduce the amount of information shown to improve clarity - Time/ Categories/Instructors You Want To See

7. If you would like to search for a different date or number of days

   1. Select the dates and number of days.

   2. Click on the Reload button.

Drag Unallocated Lessons displayed on the left to instructors (see below).

• Dragging a multi-day lesson onto the instructor's name will allocate it to that instructor for all days of the lesson.

• Dragging a multi-day lesson onto a day in the instructor's row will allocate it just for that day.

• You can drag a lesson from one instructor to another. Note each day of a multiple day lesson needs to be dragged individually.

• Clicking on a lesson allocated to an instructor allows you to:

  • See details of that lesson.

  • Unallocate the lesson from the instructor with the Remove Booking button.

  • Set the pay rate for the lesson with the Pay Level drop down menu.

  • Navigate to the Edit A Booking page for the lesson.

On-Mountain

If your ski school utilizes RFID check-in, guests can be allocated to instructors during on-mountain check-in as well. Please see the On Mountain Check In And Lesson Allocation With RFID section for more info.