Checking Availability

How to check for instructor and lesson availability

The Lesson Intervals & Check Availability page allows you to quickly check Instructor Availability across different categories and time intervals.

Navigate → Bookings → Check Availability

This page shows the number of:

• B - Bookings

• I - Instructors In Use by Bookings

• BF - Bookings Free

• TI - Total Instructors In Use

• IS - Instructor Stock (as per Instructor Availability Management)

• IF - Instructors Free

Numbers are shown by:

• Category

• Lesson type

• Ability level (for group lessons)

• Time Interval (customisable for your account)

  • i.e. 08:00-12:30, 12:30-16:00 and 16:00-18:00.

To determine if a new booking request can be accepted:

1. Navigate to Bookings → Check Availability

2. Select the From start date and number of Days from the drop down menu, click on the Show / Refresh button.

3. Deselect the lesson categories and Time Interval not related to the request (to reduce the amount of information on the screen), click Update.

4. Take note of Instructors Free (IF) for the category and time of the lesson. If there are enough instructors available for the request, confirm the booking.

For Group Lessons, if you have Bookings Free (BF) then you can confirm the booking even if Instructors Free is 0. The Bookings Free indicates how many free slots are available for instructors already in use.

If you do not use Instructor Availability Management, you can see the total number of instructors in use and decide whether more instructors are available.