Maintain Instructors
Maintaining availability, pay rates and status of instructors
Last updated
Maintaining availability, pay rates and status of instructors
Last updated
If you make use of Instructor Availability Management then it's important to maintain correct availability. For example you need to reduce numbers if an instructor is injured and will no longer be part of the team.
As described earlier, to manage instructor numbers:
Navigate to Product Setup → Instructor Availability Management
Select your criteria from the drop down and click Show
Click on the Instructor Stock By Category tab
If the rate of pay changes for an instructor, i.e. an instructor is promoted:
Navigate to Product Setup → Instructor Contract Management
Select your ski school from the Vendor drop down menu
Editthe existing contract and set the End Date to the last day of the previous pay rate
Create a new contract with the Start Date from the first day of the new pay rate
If an instructor can no longer work then they should be set as Inactive:
Navigate to Product Setup → Product Details
Click on the Resources tab
Click Edit next to the instructor
Click on the Status drop down menu and set as Inactive
Click Save
Instructor contracts are needed for the system to calculate pay and reports such as instructor pay as a percentage of lesson revenue. If you wish to access historical information about pay, be sure to keep your contracts in place.
By default, contracts are hidden for instructors who are inactive. So when managing contracts the system limits on-screen information to what is relevant for your current team.
In short, feel free to set the End Date of a contract and to set an instructor as inactive but please consider implications before deleting instructor contracts.
