Financial Transaction Locking
How to lock and unlock financial transactions
Last updated
How to lock and unlock financial transactions
Last updated
Payments that are entered manually can be locked either individually or in bulk.
To lock payments individually:
Click on the Financial tab of the Edit A Booking page.
Click on Edit under Invoices & Receipts.
Click on the edit icon of the invoice you want to lock.
Click on the Editable drop down menu and select Not Editable.
Click Save.
This can be performed by team members who have the Manage Bookings role.
To lock payments in bulk and transfer them to trust:
Navigate to Trust →
Click on the Show unfinalised deposits checkbox.
Under the Transfer All | None column, select the individual payments you wish to transfer and lock or click All.
Click Finalise and Transfer.
This can be performed by team members who have the Trust R3 – General Accounting role.
It is possible to unlock payments that have been locked as long as the calendar month that the payment was received is still open, and the payment has not been transferred to Trust.
Click on the Financial tab of the Edit A Booking page.
Click on Edit under Invoices & Receipts.
Click on the Undo finalise link in the Action column of the invoice you want to unlock.
Click Done.
This can be performed by team members who have the Trust R5 – Advanced Accounting role.
